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Asset Management Administrator – City of Lynnwood, WA

Posted by Sophia.hutton | March 20, 2020

The City of Lynnwood is seeking a collaborative, inquisitive, team player to join our Public Works Department as an Asset Management Administrator. This is a brand, new position within the City of Lynnwood!  The Asset Management Administrator will play an integral role in a busy, fast-paced environment with a group that continuously strives to exceed our customers’ expectations.

Using the Cartegraph asset management program to track Lynnwood’s Public Works assets, which include water, sewer, stormwater, and streets assets, the Administrator will own and manage all the City’s infrastructure data, keeping it current as the many new projects in Lynnwood add assets.  The Administrator will also serve as Public Work’s central coordinator for tracking capital assets in the City’s financial system.

The mission of the City of Lynnwood’s Public Works Department is to efficiently develop, manage and operate the physical infrastructure that is the foundation of the City’s health, safety, and welfare while enhancing the quality of life in our community. The City’s Public Works department consists of various departments such as Traffic, Wastewater Treatment Plant, Streets and Stormwater and Vehicle and Repair Maintenance to name a few.

Our Ideal Candidate will:

Be a strong self starter.
Have experience in using Cartegraph and ArcGIS.
Have previous experience working in the public sector.
Be a flexible, curious, motivated, team-player.
Value equity and respect.
Have an eye for continuous improvement and developing processes and procedures.

Individuals assigned to this position are responsible for administering Public Works Asset Management system.  The primary responsibility will be to update and maintain the city’s water, sanitary sewer, storm drain and streets Geographic Information System (GIS) data using record drawings, survey grade Global Positions System (GPS) and ArcGIS.  Under the direction of the Deputy Director, this position researches and updates databases; collects and inputs data; trains management and line staff; and, develops, produces and analyzes output.

Essential FunctionsIncludes, but is not limited to, such essential functions as listed below:

Visual inspection of construction drawings and projects.
Maintains record drawing tracking system and electronic files.
Imports record drawing files to asset management system.
Researches and verifies accuracy and completeness of asset management system databases.
Collects field data using hand notes, mapping, or survey grade GPS.
Verifies and imports GPS data to utility and streets GIS databases.
Works with Supervisors and Foremen to develop work documentation procedures.
Trains staff and inspects the work of staff for adherence to standards and instructions when needed.
Performs systems analysis for new and upgraded systems, including documenting systems, procedures and applications.
Updates technical and program documentation.
Reviews blueprints, design drawings, work orders and shop drawings to facilitate documentation of as-built projects.
Works with operations personnel, engineers and suppliers to explain the functioning of processes and procedures needed for the operation of new equipment.
Works with finance department, management and staff on regular audits, review and reporting of assets, which may include working with auditors as directed.
Identify problems, develop and analyze solutions, and understand the consequences of a planned solution.
Effectively troubleshoot equipment using limited documentation.
Maintains regular attendance.
Minimum QualificationsBachelor’s degree in Geography, Engineering, Earth Sciences, or related field plus three years of experience with specific training using GIS technology, preferably using ArcGIS software.

To Find out More and To Apply Visit:

A valid Driver’s License, or alternate means of mobility, and a driving record acceptable to the City’s insurance carrier.

Additional InformationThis position is represented by Local 3035, Council 2, Washington State Council of County and City Employees AFSCME / AFL-CIO.

Washington State University